EDI Cost Calculator & Provider Comparison
EDI can cost $29/month or $1,500/month. The difference is not always quality: it is volume, integration depth, and how much hand-holding you need. This page lists every major provider with real published pricing, then calculates your true Year 1 cost including setup, integration, GS1 registration, and internal labor. No sponsorships. No affiliate links.
All EDI providers, cheapest to most expensive
Pricing from published provider pages, Capterra, G2, and third-party review data as of 2025-2026. Providers without published rates are marked. Ranges reflect third-party reviews. Always get a written itemized quote: monthly fee, per-transaction fee, setup per partner, and spec maintenance policy.
| Provider | Pricing | Setup fee | Model | Best for |
|---|---|---|---|---|
| EDI Generator edigenerator.com Published pricing | From $29-35/mo Personal: $35/mo, 10 docs, 5 partners Lite: $95/mo, 50 docs, 5 partners Basic: $179/mo, 100 docs, 10 partners Startup: $299/mo, 250 docs, 25 partners Annual discount 15-20%. $1-2/doc overage. | $0 | Message-based tiers. AS2 included. No 997 charges. | Cheapest: Low volume. Technical brands. Self-service. |
| ConnectPointz connectpointz.com Published pricing | ~$0.05/order Per-order transaction pricing. QuickBooks integration $0.05/order. Very low at modest volume. Cap structures available. | Low / varies | Per-transaction. Scales with volume. | Very Cheap: QuickBooks users. <200 orders/mo. |
| Orderful Web EDI orderful.com Published pricing | $189/mo per trading partner 1 partner = $189/mo 3 partners = $567/mo 5 partners = $945/mo Unlimited docs per partner. No VAN fees. No per-transaction charges. | $0 | Per trading partner. Unlimited transactions included per partner. | 1-5 Retailers: Predictable cost. No ERP needed. Days to go live. |
| Zenbridge zenbridge.io Published pricing | From $200/integration/mo Monthly, cancel anytime. No lock-in. | Low | Per integration monthly. | SMB: Flexible. No long contract. Simple setup. |
| DataTrans Solutions datatrans.com · Acquired by Cleo Partial pricing | ~$100-400/mo Web-based portal. Flat monthly or per-partner. Known for transparent pricing and fast setup. | Low | Flat monthly or per-partner. Web portal. | SMB: Simple connections. No ERP. Small retailers. |
| B2BGateway b2bgateway.net · Now TrueCommerce Quote needed | ~$200-500/mo Lower monthly than SPS Commerce. Known for faster setup than legacy providers. Acquired by TrueCommerce 2020. | ~$1,500-3,000 per partner | Monthly + per-transaction. Managed. | SMB - Mid: Shopify & QuickBooks. Faster onboarding than enterprise. |
| 1 EDI Source / DiCentral 1edisource.com Quote needed | ~$200-600/mo Mid-market. Wide retailer coverage. Lower cost than SPS Commerce for comparable volume. | ~$500-1,500 per partner | Monthly + per-transaction. Managed. | SMB - Mid: Brands with 2-10 retail partners. Good entry into managed EDI. |
| Celtrino celtrino.com Quote only | Quote only Flat monthly managed service. Setup, testing, partner onboarding, and ongoing support included. No hidden fees per their model. | Included in monthly | Fully managed flat monthly. | SMB: No IT staff. Full managed service. Strong in EU/UK markets. |
| TrueCommerce truecommerce.com No published pricing | ~$500-5,000/mo Small business starts ~$500/mo. Enterprise up to $5,000+/mo. No free trial. Does not publish rates. | $5,000-50,000 implementation | Monthly subscription. Quote-based. Wide ERP coverage. | Mid - Enterprise: NetSuite, SAP, Dynamics, QuickBooks. 180K+ partner network. Deep ERP integration. |
| SPS Commerce spscommerce.com No published pricing | ~$750+/mo Volume-based. Does not publish rates. Largest US provider. 95K+ pre-connected partners. Includes spec maintenance when retailers update their guides. | Varies per partner | Volume-based monthly. Most comprehensive compliance maintenance. | Mid - Enterprise: Best for 3+ national chains. Most reliable compliance maintenance. Most common provider at this level. |
| Cleo Integration Cloud cleo.com · Acquired DataTrans No published pricing | ~$300-3,000/mo Ranges from web EDI entry tier to full enterprise platform. API + EDI combined. Logistics and supply chain focus. | Varies | Monthly subscription. Quote-based. API + EDI. | Mid - Enterprise: Logistics-heavy operations. API + EDI combined needs. |
| Orderful Integrated EDI orderful.com · API-first tier Published pricing | $1,999+/mo API-based. Connects to ERP/WMS directly. Unlimited transactions. Published pricing. Typically live in 2-4 weeks. | $0 setup fee Developer time required | Monthly. Unlimited transactions. API-native. | Mid - Enterprise: Technical teams. API stacks. NetSuite, Shopify, QuickBooks integrations via API. |
Hidden cost warning. A low monthly fee can hide per-kilocharacter billing, VAN fees ($100-500/mo extra), per-trading-partner setup fees, and spec maintenance charges when retailers update their EDI guides. EDI Generator and Orderful Web EDI publish all-in pricing. Most others require a direct quote to see the full picture. Always ask: what happens when Target or Nordstrom updates their implementation guide: is that included at no extra charge?
How the Year 1 estimate works
- Platform: DIY tier $80/mo flat; web EDI $189/mo per trading partner (all partners, current plus new); mid-market managed $350/mo; full-service $900/mo.
- Setup: per new partner onboarded this year: $0 (DIY, web EDI), $1,500 (mid-market), $2,500 (full-service).
- Integration (one-time): baseline Shopify $500, QuickBooks / Xero $800, NetSuite $3,000, custom ERP $8,000, scaled by tier (DIY x0.1, web EDI x0.3, mid-market x1.0, full-service x1.5).
- GS1: annual fee by SKU count: up to 10 SKUs $250, up to 100 $750, up to 1,000 $1,050, more $1,500.
- Labor: monthly management hours x 12 plus setup hours per new partner, at your staff rate. Year 2+ drops setup and integration.
Choosing a tier
- DIY: self-setup, message-based pricing. Works for technically capable teams under 100 documents a month. Overages cost $1-2 per additional document.
- Web EDI per partner: the most predictable model for small brands, with unlimited transactions per partner and no setup fees.
- Mid-market managed: the provider handles technical setup. Budget $1,000-2,000 setup per new retailer. Monthly cost beats per-partner pricing at 4-5 retail accounts.
- Full-service: includes spec maintenance when retailers update their implementation guides. Common choice for brands with 3+ national chains.
Sources
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